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Wedding and Union Guide

Olympia Unitarian Universalist Congregation
2200 East End St NW, Olympia WA 98502
(360) 786-6383

Congratulations on your decision to marry! The Olympia Unitarian Universalist Congregation would be delighted to be a part of your celebration. Your wedding or union  ceremony at the Olympia Unitarian Universalist Congregation will be a joyous and memorable occasion. The following pages contain information about our building and the services that we can provide for you.

Requirements
  Our services are available to the larger community with no requirements of membership.
Getting Started - Setting the Date
  Arrangements for the wedding or union date are to be made in the church office. The date will be cleared on the church calendar and you will be asked to fill out a Facilities Use Agreement. The church office hours are Monday through Thursday, 11:00 a.m. to 4:00 p.m.
The Officiant
 

If you wish one of our clergy to officiate at your ceremony, plan on several meetings for pre-marital counseling and for planning the service. Appointments for these sessions will be made directly with the officiant. The first meeting with the officiant will preferably be at least thirty days before the ceremony.

If you choose an officiant from outside the Unitarian Universalist Congregation, please let us know the individual’s name, title and telephone number at least thirty days before the service.

The Marriage License
 

Your marriage license should be obtained from the County Auditor up to sixty days before the wedding date. There is a three-day waiting period between the time of application and the time the license is valid.

Please bring your license to the minister at least one week before the wedding. Also provide the names of your two witnesses.

The church can provide a Certificate of Union for those who request one.

The Wedding Coordinator
 

Our efficient and friendly wedding coordinator will work with you from the moment you walk in for your rehearsal to the moment your reception begins. She will assist you to make sure all the details you have been working on will come together at the end. She will provide answers to questions regarding the facility, procedures and decorations.

Services provided by the wedding coordinator:

  • meets with wedding party
  • as wedding date approaches, makes follow-up calls to finalize details, rehearsal and entry times
  • conducts rehearsal
  • opens and closes church
  • prepares dressing rooms
  • supplies emergency items (mending supplies, aspirin)
  • coordinates ushering
  • prepares guest book table

  • provides operation of sound system, including recorded music
  • assists with processional
  • coordinates receiving line
Music
 

Subject to availability, our Music Director can provide your music or help you with referrals to other musicians. You are also welcome to provide your own musician.  Arrangements are made directly with the musician. Fees are paid directly to the musician. A grand piano is available.

Decorations
 

Select the florist or decorator of your choice. Decorations are the responsibility of the wedding party. The church can provide a small candelabra, candle holders and vases if needed.

Floral arrangements should be suitable for the space they will occupy. Please have your florist deliver flowers during regularly scheduled office hours unless other arrangements have been made with the wedding coordinator.

Sanctuary
 

The sanctuary seats approximately 150 people. The sanctuary can be set up in several possible configurations. The wedding party is responsible for set-up and for returning furniture to the original arrangement. Set-up is available subject to a custodial fee.

Please check with the wedding coordinator about ongoing church events.  There may be decorations in the sanctuary (for example, the church has a specific look during the winter holiday season).

Dressing Rooms
  Dressing rooms are available prior to the ceremony.
Photographs
  We encourage you to have your photographs taken prior to the ceremony. We recommend that no flash pictures may be taken during the ceremony. Please remove equipment from the sanctuary at least thirty minutes before the ceremony.
Parking
  Parking is available in the church parking lot and on side streets. Please do not park in the cul-de-sac or in driveways.
Maps
  If you are expecting out of town guests, maps are available.
Receptions
  Receptions are the responsibility of the wedding party. A kitchen is available. Please see Guidelines for Facilities Use for more information.
Payment of Deposit and Fees
  A 25% deposit shall be paid at the time the date is confirmed on the church calendar. The total fee is due one week prior to the date of use. One half of the deposit is refundable in case of cancellation it that occurs at least two weeks prior to the scheduled date. See Schedule of Fees for specific information. There is no charge to church members for building use or officiant services. Church members are expected to pay wedding coordinator and musician fees.
Guidelines
 

Our church is a place of worship. Please respect the following guidelines:

  • Consumption of alcohol will be allowed provided the wedding party obtains a usage permit. A special security deposit is required. Wedding party members must be sober to participate in the service.
  • Only birdseed can be thrown outside of the building.
  • Materials that leave litter or debris (confetti, etc) cannot be used on church property.
  • Please review Guidelines for Facilities Use.
Cancellations
  If postponement or cancellation is necessary for any reason, please let us know. Please contact the church office and the officiant as soon as possible.
Contact Persons
 

Officiant: Rev. Arthur Vaeni
Officiant: Rev. William Arensmeyer
Church Administrator: Darlene Sarkela
Wedding Coordinator: Position Vacant
Music Director: Troy Fisher

Wedding and Union Packages Available
  Package A....................................$ 500
   

Officiant
Wedding Coordinator
Building use for ceremony

 

Package B....................................$ 600

   

Officiant
Wedding Coordinator
Building use for ceremony and reception

 

Package C....................................$ 250

   

Officiant at your location
(There may be an additional mileage charge for some locations)

Small ceremony discount: If you plan to have 50 or fewer guest, subtract $50 from Packages A and B.
There is a $50 cleaning/damage deposit. If alcohol is used in the building the cleaning/damage deposit is $500.
Optional additional fees include musician services, set-up, clean-up and use of the grand piano

Checklist

___ Marriage License
___ Church Reservation
___ Meet with Officiant
___ Meet with Coordinator
___ Invitations
___ Musicians
___ Ceremony
___ Vows
___ Flowers
___ Candles
___ Rings
___ Photographer
___ Recording
___ Church Fees
___ Guest Book
___ Reception
___ Rehearsal

If change in name:

___ Banks
___ Credit Cards
___ Social Security
___ Driver’s License
___ Medical Records
___ Address Changes

To schedule your wedding or for more information, e-mail or call Darlene Sarkela at 786-6383.